Odd error message when trying to create a ledger_account

[Matt Bradley]

When I send the the following to create a ledger account:

 

{
	ledger_account_type_id: 'expenses' ,
	included_in_chart: true ,
	name: 'Example' ,
	display_name: 'Example' ,
	nominal_code: '20001'
}

or

{
	ledger_account_type_id: 'other_purchases' ,
	included_in_chart: true ,
	name: 'Example' ,
	display_name: 'Example' ,
	nominal_code: '20001'
}

The API give the following error:

"Couldn't find record."

Whereas, if I send:
 

{
	ledger_account_type_id: 'sales' ,
	included_in_chart: true ,
	name: 'Example' ,
	display_name: 'Example' ,
	nominal_code: '20001'
}

This creates a new ledger account.

Obviously, the problem is with the ledger_account_type_id, but the error is rather cryptic. Any suggestions welcome!


 

[Steel, Mark]

Hi Matt, thank you for your question.

Thanks for bringing this to our attention, it looks as if the error message detail should be stating that ledger_account_type_id is invalid. This value needs to be a valid ledger_account_type_id. The below is a response from the ledger_account_types API. You can see SALES is a valid id but other_purchases is not. Try using DIRECT_EXPENSES in lieu of other_purchases. 

{
    "$total": 13,
    "$page": 1,
    "$next": null,
    "$back": null,
    "$itemsPerPage": 20,
    "$items": [
        {
            "id": "SALES",
            "displayed_as": "Sales",
            "$path": "/ledger_account_types/SALES"
        },
        {
            "id": "OTHER_INCOME",
            "displayed_as": "Other Income",
            "$path": "/ledger_account_types/OTHER_INCOME"
        },
        {
            "id": "DIRECT_EXPENSES",
            "displayed_as": "Direct Expenses",
            "$path": "/ledger_account_types/DIRECT_EXPENSES"
        },
        {
            "id": "OVERHEADS",
            "displayed_as": "Overheads",
            "$path": "/ledger_account_types/OVERHEADS"
        },
        {
            "id": "DEPRECIATION",
            "displayed_as": "Depreciation",
            "$path": "/ledger_account_types/DEPRECIATION"
        },
        {
            "id": "CURRENT_ASSETS",
            "displayed_as": "Current Assets",
            "$path": "/ledger_account_types/CURRENT_ASSETS"
        },
        {
            "id": "FIXED_ASSETS",
            "displayed_as": "Fixed Assets",
            "$path": "/ledger_account_types/FIXED_ASSETS"
        },
        {
            "id": "FUTURE_ASSETS",
            "displayed_as": "Future Assets",
            "$path": "/ledger_account_types/FUTURE_ASSETS"
        },
        {
            "id": "BANK",
            "displayed_as": "Bank",
            "$path": "/ledger_account_types/BANK"
        },
        {
            "id": "CURRENT_LIABILITY",
            "displayed_as": "Current Liability",
            "$path": "/ledger_account_types/CURRENT_LIABILITY"
        },
        {
            "id": "FUTURE_LIABILITY",
            "displayed_as": "Future Liability",
            "$path": "/ledger_account_types/FUTURE_LIABILITY"
        },
        {
            "id": "EQUITY",
            "displayed_as": "Equity",
            "$path": "/ledger_account_types/EQUITY"
        },
        {
            "id": "LINE_OF_CREDIT",
            "displayed_as": "Credit Card / Loan",
            "$path": "/ledger_account_types/LINE_OF_CREDIT"
        }
    ]
}

Thanks

Mark

[Vidyut Greens]

Loan id is invalid, you may need to replace other_purchases with DIRECT_EXPENSES

[Steel, Mark]

Hi Vidyut,

Are you asking if DIRECT_EXPENSES is a valid replacement for a Loan account?

A loan is generally a CURRENT_LIABILITY on the balance sheet. You can create a bank_account with its type id set to loan which may be a better option?

bank_account_types
 

{

"id": "CHECKING",

"displayed_as": "Current",

"$path": "/bank_account_types/CHECKING"

},

{

"id": "SAVINGS",

"displayed_as": "Savings",

"$path": "/bank_account_types/SAVINGS"

},

{

"id": "CREDIT_CARD",

"displayed_as": "Credit Card",

"$path": "/bank_account_types/CREDIT_CARD"

},

{

"id": "CASH_IN_HAND",

"displayed_as": "Cash in Hand",

"$path": "/bank_account_types/CASH_IN_HAND"

},

{

"id": "LOAN",

"displayed_as": "Loan",

"$path": "/bank_account_types/LOAN"

},

{

"id": "OTHER",

"displayed_as": "Other",

"$path": "/bank_account_types/OTHER"

}